All add on tests must be on samples taken from the patient in the previous 72 hours
Procedure for requesting Add-On Tests Electronically
Using i-Care, medical staff should select the patient for whom they wish to add-on a test.
Expand the ‘Services’ folder on the left hand side of the screen and click on the link:
View/create Pathology add on test
If any add on tests have already been requested they will be listed here.
Click the add new test link in the top right hand corner.
Complete the form: date of sample, time of sample and test(s) are mandatory fields.
Once the form is complete click the Submit button.
1.Requesting add on tests manually
This procedure must be followed when i-Care is unavailable (and for GHH requests) : Users are instructed via the Laboratory Medicine website (www.heftpathology.com) to complete the normal Combined Pathology request form in the usual way. The comment ‘Add-on request’ is added to the form and sent to the laboratory through the usual system. The form must be signed by a clinician – tests will not be added without a signature. In these instances the clinician will be informed, preferably by telephone. If this is not possible, then a Problem set (PRBLM) is added and a report issued with the comment ‘Add on test request not signed by clinician’.
If a test is required urgently, the requesting clinician should telephone the appropriate laboratory to alert staff as well as carrying out the requesting procedure . Laboratory staff should add a notepad message recording the name of the clinician making the verbal request.
Requests for additional tests from General Practice and other external users can be made by telephone.
Samples normally received on ice (Lactate, Ammonia)
Tests which can only be added to a sample received within 4 hours of collection
Tests which cannot be added on once sample has been spun and analysed (5hr limit)
Tests which can only be added on to samples protected from light
Analyte unstable once samples stored at 2–8 °C
Tests which MUST NOT be added 24 hours post collection
PTH (if stored at room temperature)
Tests which MUST NOT be added more than 48 hours after collection
PTH (If stored at 4-8̊C)
Samples up to 72 hours post collection
Any tests not specified above
Samples greater than 72 hours old
Add-on tests not available
Tests which cannot be added ;
Tryptase, CH50, FCIN. Cryoglobulin – needs special collection conditions.CD4 counts (LYMPH) must be added within 48hrs.
Tests may be added on to the appropriate sample type if there is sufficient volume available. Generally Coagulation tests (INR, APTT and Fibrinogentest) can be added on only within 8 hours to a Citrate sample. Retics may be added to an EDTA sample within 12 hours and ESR within 48 hours of sample draw time. For all other tests, please consult the laboratory.
Microbiology requests cannot be dealt with via the Pathology ‘add-on’ facility. Microbiology require a separate, signed request for their tests. We can however provide sample for completion of these tests where a suitable specimen is available. Please contact Microbiology for details.
The laboratories at Heartlands Hospital, Good Hope Hospital and Solihull Hospital form part of the services provided by University Hospitals Birmingham and are UKAS (United Kingdom Accreditation Service) accredited to the ISO 15189:2012 standard. For a list of accredited tests and other information please visit the UKAS website using the following link: https://www.ukas.com/find-an-organisation/
Heartlands, Good Hope and Solihull Hospital pathology laboratories are a UKAS accredited medical laboratory No.8217
United Kingdom Health Security Agency laboratory is a UKAS accredited medical laboratory No.8213
Tests not appearing on the UKAS Schedule of Accreditation currently remain outside of our scope of accreditation. However, these tests have been validated to the same high standard as accredited tests and are performed by the same trained and competent staff.
Protection of personal information - Laboratory Medicine comply with the Trust Data Protection policy and have procedures in place to allow the Directorate and its employees to comply with the Data Protection act 1998 and associated best practice and guidance.
For further information contact Louise Fallon, Quality Manager, 0121 424 1235