Specimen Labelling And Completion Of The Request Form

All Histology specimens must be labelled appropriately and accompanied by a fully completed request from.

Specimen Labelling Requirements

  • Forename and surname
  • Date of birth
  • NHS number and or Patient Identification number
  • Address
  • Nature of specimen
  • Request Form Labelling Requirements

  • Forename and surname
  • Date of birth
  • NHS number and or Patient Identification number
  • Address
  • Nature of specimen
  • Clinical features
  • Any known concomitant diseases
  • Requesting doctor
  • Location
  • Date and time specimen taken
  • The DATE AND TIME that the specimen is taken is particularly important for breast core biopsies and bone marrow trephine biopsies to ensure optimal results of subsequent testing.

    Items in bold type are essential. Failure to provide the essential information may result in a delay in reporting as confirmation of patient demographics will be required prior to specimen processing Where there are inadequate patient or specimen identification details the clinician will be informed and requested to attend the department, identify the case and provide the necessary details. If the clinician cannot be contacted the request form and specimen will be returned to the sender with a "discrepancy" proforma to be completed by the clinician. The completed and signed proforma must then be returned with the corrected form/specimen pot to the department.

    If a report is required urgently the request form must be labelled URGENT/TWO WEEK WAIT/ETC and the specimen must be sent to the laboratory as soon as possible. If a report is required for an MDT it is helpful if the date of the MDT is stated on the form.

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    HTA licence number is 12366

    Protection of Personal Information – Laboratory Medicine comply with the Trust Data Protection Policy and have procedures in place to allow the Directorate and it’s employees to comply with the Data Protection Act 1998 and associated best practice and guidance.

    The Trust Laboratories at Heartlands Hospital, Good Hope Hospital and Solihull Hospital were awarded UKAS (United Kingdom Accreditation Service) accreditation to the internationally recognised ISO 15189 standard in May 2015. For a list of accredited tests and other information please visit the test database http://www.heftpathology.com/frontpage/test-database.html.
    Tests not appearing on this scope are either under consideration or in the process of accreditation and so currently remain outside of our scope of accreditation. However, these tests have been validated to the same high standard as accredited tests and are performed by the same trained and competent staff.

    For further information contact Louise Fallon, Quality Manager, 0121 424 1235

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